Personal Assistant

(Ref. No.: MAN-PSAT-0002-MIH-20240403)

The role of a Personal Assistant, as can best be exhibited in terms of passion, attention to details, commitment to quality outcome and overall professionalism, is multi-faceted and may vary as situation requires. We are looking for a diligent and dedicated individual to provide full executive support to our senior executive member, including but not limited to the following:

• diary management,
• meeting preparation (including board meetings) e.g. scheduling, liaison, facilities coordination, meeting / greeting executive meeting participants, meeting agenda / minutes, pre- and post-meeting follow-up, etc.,
• arrangements for travel / event attendance,
• assisting in preparation of management reports,
• internal and external communication with key stakeholders,
• handling sensitive information with discretion and confidentiality,
• filtering and handling incoming enquiries / invitations / general information by redirecting or taking forward such contact when appropriate,
• documentation and record update,
• administrative / clerical / logistic support in corporate projects, events, activities and other appointments,
• ad-hoc executive support to the Executive team as required,
• among others.

Entry Requirements

• Min. 5 solid years of relevant experience serving senior executives, preferably in healthcare industry
• Formal secretarial training an advantage
• Good command of spoken and written English
• Proactive with can-do attitude, reliable and discreet
• Strong organizational skills with solution-oriented mindset and ability to adapt / respond with practical flexibility
• Staying calm under pressure of multiple projects on hand with tight deadlines and unexpected changes of plans
• Excellent competency in MS Office applications and English and Chinese word processing